Senior Human Resource Coordinator, Cockrell School of Engineering

Job Posting Title

Senior Human Resource Coordinator, Cockrell School of Engineering ----

Hiring Department

Cockrell School of Engineering ----

Position Open To

All Applicants ----

Weekly Scheduled Hours

40 ----

FLSA Status

To Be Determined at Offer ----

Earliest Start Date

Ongoing ----

Position Duration

Expected to Continue ----

Location

UT MAIN CAMPUS ----

Job Details

General Notes

As a top-10 engineering school with the No. 1 program in Texas, the Cockrell School of Engineering at The University of Texas at Austin (UT Austin) has been a global leader in technology innovation and engineering education for over a century. With 11 undergraduate and 13 graduate programs, over 20 research centers and a faculty community that boasts one of the highest number of National Academy of Engineering members among U.S. universities, Texas Engineering has launched some of the nation’s most accomplished leaders and pioneered world-changing solutions in virtually every industry, from space exploration to energy to health care. Situated in the heart of Austin — named “America’s Coolest City” by Expedia and “The Best Place to Live in the U.S.” by U.S. News and World Report — the Cockrell School embodies the city’s innovative spirit. Major companies with Austin campuses, such as Dell, National Instruments, Apple, IBM, Samsung, Google and many others, continue to recruit Cockrell School students at a remarkable rate, launching thousands of successful careers and developing Texas Engineers into industry leaders. UT Austin, recognized by Forbes as one of America’s Best Large Employers , provides outstanding employee benefits and total rewards packages that include:

• Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
• Voluntary Vision, Dental, Life, and Disability insurance options
• Generous paid vacation, sick time, and holidays
• Teachers Retirement System of Texas, a defined benefit retirement plan, with 8.25% employer matching funds
• Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
• Flexible spending account options for medical and childcare expenses
• Robust free training access through LinkedIn Learning plus professional conference opportunities
• Tuition assistance
• Expansive employee discount program including athletic tickets
• Free access to UT Austin's libraries and museums with staff ID card
• Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card

Purpose

The two Senior Human Resource Coordinators will partner with Cockrell School of Engineering (CSE), Academic Departments (Dept), Organizational Research Units (ORUs), and the Dean's Office (DOE) to provide comprehensive human resources guidance and services throughout the employee lifecycle. These roles ensure compliance with University and CSE policies and regulations (ADA, FLSA, FMLA, EEO, and USCIS). These positions provide advanced coordination and guidance on talent management, staffing (e.g., turnover and training), compensation, performance management, performance appraisals, research appointments, student employment, affiliate assignments, onboarding, offboarding, payroll, and timekeeping. Ensures compliance with federal and state laws, University and CSE policies and procedures while supporting HR daily operations, strategic planning, change management, intervention strategies, process improvements, and staff development.

Responsibilities

Human Resources Coordination

• Advise assigned Dept/Organizational Research Units (ORU)/DOE on HR life cycle requirements and HR processes and procedures.
• Consult and review staffing needs for students, staff and research positions, including but not limited to; recruitment options, compensation analysis, prepare analyses and recommendations for CSE leadership as assigned.
• Advise, process and review student, staff, paid and unpaid research affiliate assignments for accuracy, appropriate documentation, compliance and requirements of University and CSE policies other units within the University requirements.
• Coordinate and manage talent management activities, including job postings, applicant tracking, candidate communications, and onboarding and offboarding processes.
• Coordinate with CSE Faculty Affairs Offices to process summer assignments for CSE faculty summer and continuing education instructor, following applicable policies.

Timekeeping, Leave and Payroll Coordination

• Provide guidance to supervisors and staff on timekeeping, payroll procedures, and leave procedures and policies.
• Monitor electronic timesheets and reports, manage system access, follow up on outstanding submissions, and coordinate corrections as needed.
• Process applicable vacation and overtime payouts and other University compensation payments in accordance with CSE and University procedures and policies.
• Identify discrepancies and recommend improvements to payroll, timekeeping, and leave administration processes to CSE HR Team, assigned Dept/ORU/DOE, and/or other University offices as appropriate.

Performance and Appraisal Management

• Coordinate with CSE HR Team and assign Dept/ORU/DOE on the performance review process for their staff, including communicating timelines, distributing guidance, monitoring completion, and following up with supervisors and employees on outstanding evaluations.
• Provide guidance on performance management policies and procedures, documentation requirements, and performance improvement resources.
• Coordinate with CSE Director of Human Resources on complex performance matters, performance improvement plans, clarification of expectations and other concerns, as appropriate.

Personnel Records, Compliance and Policies Administration

• In collaboration with the CSE Director of Human Resource and CSE HR Team, develop, update, and maintain HR procedures; guidance materials, and training resources.
• Maintain confidential personnel records and ensure appropriate documentation and compliance with record-retention requirements.
• Research HR issues and assist with interpreting University and CSE policies, including recruitment, student employment, leave, FMLA, and flexible work arrangements (FWA).
• Review and process FMLA, approved leave and resorganizations, FWA requests and maintain related documentation in accordance with applicable policies.

Employee Engagement, Organizational Development and Improvement

• Support the CSE HR Team and Departmental HR Coordinators and Liaisons by sharing policy updates, providing training, and identifying resources and development opportunities.
• Coordinate staff recognition and award programs, including program schedules, criteria, nomination and review processes, documentation, and events.
• Research HR matters, analyze operational issues, and recommend improvements to service delivery, workflows, and compliance.

Workers’ Compensation Coordination

• Serve a CSE contact for Workers’ Compensation coordination.
• Collect required documentation, enter information into the University’s Workers’ Compensation system, and ensure timely reporting and follow-up.
• Communicate workplace injury resources and support compliance with University procedures.

Special Projects and Other Duties

• Lead or participate in assigned HR projects that support CSE priorities and operational effectiveness.
• Perform other duties as assigned.

Required Qualifications

• Bachelor’s degree in human resource, business or public administration, or a related field.
• Five (5) years of experience in human resources functions.
• Demonstrated knowledge of relevant state and federal employment laws.
• Problem-solving skills with the ability to adapt to the unique needs of assigned Dept/ORU/DOE.
• Ability to meet individual and team deadlines and excellent time management skills.
• Excellent organizational and attention to detail skills.