Grant Writer

Job Posting Title

Grant Writer ----

Hiring Department

Department of Medicine ----

Position Open To

All Applicants ----

Weekly Scheduled Hours

40 ----

FLSA Status

Exempt from FLSA ----

Earliest Start Date

Immediately ----

Position Duration

Expected to Continue ----

Location

AUSTIN, TX ----

Job Details

General Notes

Dell Medical School is seeking a Grant Writer.

Purpose

The Grant Writer serves as a research development and funding resource supporting faculty, researchers, clinicians, and administrative leaders across the organization. This position identifies funding opportunities, coordinates proposal development activities, prepares competitive grant applications, develops supporting proposal materials, and assists with budget development and sponsor submissions. The Grant Writer collaborates with investigators and subject matter experts to translate scientific, clinical, education, community engagement, and operational initiatives into compelling funding proposals. The role also provides scientific writing, editing, and consultation services to improve grant competitiveness and research productivity. This position typically reports to a research administration, research development, academic affairs, sponsored programs, institute, center, or departmental leader and works closely with faculty, researchers, physicians, program directors, finance professionals, and administrative staff.

RESPONSIBILITIES

Researches and Identifies Funding Opportunities

• Researches federal, state, foundation, corporate, and philanthropic funding opportunities.
• Evaluates funding announcements, requests for applications, and sponsor guidelines.
• Identifies funding opportunities aligned with organizational priorities and investigator interests.
• Maintains funding opportunity databases and proposal development calendars.
• Communicates funding opportunities to stakeholders.

Develops and Writes Grant Applications

• Drafts grant proposals, letters of intent, concept papers, and sponsor applications.
• Develops proposal narratives, project summaries, needs assessments, and impact statements.
• Edits and refines proposal content to strengthen clarity, accuracy, and competitiveness.
• Incorporates reviewer feedback and sponsor requirements into proposal revisions.
• Ensures submissions align with sponsor guidelines and organizational standards.

Coordinates Proposal Development Activities

• Collaborates with faculty, investigators, clinicians, and staff to develop proposal content.
• Facilitates proposal planning meetings and submission timelines.
• Collects programmatic, operational, and research information required for applications.
• Coordinates internal reviews and approval processes.
• Tracks proposal milestones and deliverables.

Develops Budgets and Proposal Supporting Documents

• Assists with budget preparation and justification development.
• Develops biosketches, facilities and resources documents, letters of support, and other required attachments.
• Verifies documentation completeness and consistency.
• Reviews funding requirements affecting budget development.
• Coordinates supporting documentation from collaborators and partners.

Reviews Proposal Compliance and Quality

• Reviews proposal packages for completeness and adherence to sponsor requirements.
• Verifies compliance with submission instructions and formatting standards.
• Identifies application deficiencies and recommends corrections.
• Maintains current knowledge of sponsor policies and submission requirements.
• Applies quality assurance standards across proposal submissions.

Provides Research Development and Scientific Writing Support

• Edits manuscripts, abstracts, presentations, posters, and scholarly materials.
• Advises investigators on proposal strategy and proposal organization.
• Provides grant-writing consultation and coaching.
• Assists stakeholders in developing competitive funding strategies.
• Supports initiatives that strengthen organizational research capacity.

Maintains Grant Development Resources and Reporting

• Maintains proposal templates, guidance documents, and development tools.
• Tracks proposal activity and submission outcomes.
• Prepares grant activity reports and performance metrics.
• Maintains records related to proposal development and submissions.
• Supports continuous improvement efforts related to research development services.

Other duties as identified by department

Marginal or Periodic Functions

• Participates in grant-writing workshops, conferences, and professional development activities.
• Assists with special projects related to research development, strategic initiatives, and faculty development.
• Contributes to process improvement initiatives related to proposal development and funding activities.
• Supports institutional funding strategy discussions and planning efforts.
• Represents the organization at sponsor, professional, and community meetings as assigned.
• Adheres to internal controls and reporting structure.
• Performs related duties as required.

Required Qualifications

• Bachelor's degree in English, Communications, Journalism, Public Administration, Healthcare Administration, Nonprofit Management, Business Administration, Scientific Writing, Public Health, or a related field.
• Three (3) years of relevant experience in grant writing, proposal development, fundraising, research administration, technical writing, development activities, communications, or related professional experience.
• Relevant education and experience may be substituted on an equivalent basis.

KNOWLEDGE/SKILLS/ABILITIES

Written Communications

• Creates compelling grant proposals tailored to sponsor requirements.
• Produces clear and error-free narratives and reports.
• Translates complex clinical, research, and operational concepts into understandable language.

Planning

• Develops proposal schedules and milestone plans.
• Coordinates multiple grant deadlines simultaneously.
• Anticipates resource needs and potential obstacles.

Organizing

• Tracks grant submissions and reporting requirements.
• Maintains documentation and proposal records.
• Coordinates contributions from multiple stakeholders.

Intellectual Horsepower

• Interprets complex grant requirements.
• Evaluates funding opportunities for strategic fit.
• Synthesizes broad information into persuasive applications.

Informing

• Communicates deadlines and grant requirements.
• Provides updates on proposal status and outcomes.
• Educates stakeholders on funding opportunities.

Interpersonal Savvy

• Develops partnerships with internal subject matter experts.
• Maintains productive relationships with sponsors and funders.
• Navigates competing priorities diplomatically.

Drive for Results

• Completes submissions under tight deadlines.
• Maintains momentum across multiple projects.
• Demonstrates accountability for deliverables and outcomes.

EDUCATION & EXPERIENCE

Minimum Qualifications

• Bachelor's degree in English, Communications, Journalism, Public Administration, Healthcare Administration, Nonprofit Management, Business Administration, Scientific Writing, Public Health, or a related field.
• Three (3) years of relevant experience in grant writing, proposal development, fundraising, research administration, technical writing, development activities, communications, or related professional experience.
• Relevant education and experience may be substituted on an equivalent basis.

Preferred Qualifications

●        Master's degree in Public Administration, Public Health, Healthcare Administration, Nonprofit Management, Communications, Business Administration, or a related field.

●        Five (5) years of relevant experience in grant writing, institutional funding development, healthcare fundraising, research administration, proposal development, or sponsored projects administration.