Industrial Security Administrator

Job Posting Title

Industrial Security Administrator ----

Hiring Department

Applied Research Laboratories ----

Position Open To

All Applicants ----

Weekly Scheduled Hours

40 ----

FLSA Status

Exempt from FLSA ----

Earliest Start Date

Immediately ----

Position Duration

Expected to Continue ----

Location

PICKLE RESEARCH CAMPUS ----

Job Details

Purpose

Manage security functions related to personnel security, document control information safeguarding and provide other program support for the Industrial Security Program and the Facility Security Officer for Applied Research Laboratories for Document Control and Personnel Security.

Responsibilities

• Assist with changing combos and maintaining records for safes, controlled access rooms and closed rooms.
• Destruction of classified material and ensure appropriate accountability records, receipts and databases are updated and stored to reflect material disposition.
• Prepare classified mailings by retrieving all necessary information from custodian. Wrap and package material. Prepare receipts and appropriate labels based on method of delivery.
• Prepare documents for classified media being hand-carried between laboratory facilities and to other cleared facilities. Provide classified courier training for and issue appropriate courier credentials to lab employees as required.
• Record/Maintain Mail Out/Hand-Carry records in central database/system of record.
• Responsible for tracking, bar coding, inventory, marking, storing classified material, to include paper documents, hardware items, CDs and DVDs. Manage annual 100% classified inventory requirements and report results to DCSA through FSO as specified.
• Appointed as Alternate Responsible Media Accountability Officer.  Responsible for accurate optical media ordering, labeling, distribution, training, accountability, tracking, destruction and documentation of CUI and unclassified CDs, DVDs, BRDs and special category optical media in accordance with ARL:UT instructions.
• Receive, action and manage Service Now ticketing system for optical media orders by lab custodians.
• Destruction of unclassified but sensitive material and ensure appropriate accountability records are updated and stored to reflect material disposition.
• Serve as alternate mail clerk.
• Transfers classified documents to electronic files for classified material library and archive. Implements appropriate security measures for safeguarding.
• Assist in maintaining security databases, personnel security files, issuing badges, and provide debriefings or exit reviews
• Ensure that, upon project completion, all classified material is either returned to government sponsors or appropriate retention documents are received.
• Process outgoing visit authorization request for ARL personnel and process incoming visits to ARL. Assist with Foreign Visit Requests.
• Maintain security clearances through initial, upgrade and periodic re-investigations; assist with submission of electronic fingerprints through SWFT. Input adverse action reports into government system of record.
• Review and monitor eligibility status for cleared employees enrolled in government continuous evaluation and continuous monitoring programs. 2%
• Other tasks/special projects as assigned by the RSS Assistant Director and the FSO.

Required Qualifications

• HS/GED.
• Seven years demonstrated knowledge of clerical functions including progressively responsible data entry duties involving sensitive or personal information.
• Two years of experience with implementing security policies and procedures related to NISPOM requirements.
• Proficient with Microsoft Office Suite.
• Excellent oral and written communications skills.
• Customer service oriented.
• Must be able to manage sensitive information and coordinate activities with deadlines.
• This position requires extensive and ongoing Industrial Security training along with participating and retaining membership as a NCMS member.  Applicant must complete the CDSE FSO Program Management for Possessing Facilities course, complete required training to hold DISS account and take the required training needed to become proficient with SIMS Security software.
• Regular/punctual attendance.
• Relevant education and experience may be substituted as appropriate.

US Citizen.  Applicant selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information at the Top-Secret level.  Employment is contingent on selected applicant submitting application for access and receiving notification of eligibility within a time period specified in the job offer. Employment must begin within 30 days of confirmation of eligibility. Eligibility for access to classified information must continue without interruption during employment.

Preferred Qualifications

• Bachelor’s Degree.
• Eligibility for immediate access to classified information.
• Experience with managing administrative actions associated with government and industrial security programs.
• Working knowledge and practical experience with the National Industrial Security Program Operating Manual (NISPOM), DISS and SIMS Software.

General Notes

An agency designated by the federal government handles the investigation as to the requirement for eligibility for access to classified information. Factors considered during this investigation include but are not limited to allegiance to the United States, foreign influence, foreign preference, criminal conduct, security violations, drug involvement, the likelihood of continuation of such conduct, etc.

Please mark "yes" on the application question that asks if additional materials are required.  Failure to attach all additional materials listed below may result in a delay in application processing.

Visit our website ( www.arlut.utexas.edu ) for additional information about Applied Research Laboratories.

UT Austin offers a competitive benefits package that includes

·    100% employer-paid basic medical coverage

·    Retirement contributions

·    Paid vacation and sick time

·    Paid holidays

Please visit our Human Resources (HR) website  to learn more about the total benefits offered.

Salary Range

$67,128 - $88,914+/negotiable depending on qualifications

Working Conditions

• Standard office conditions
• Repetitive use of a keyboard at a workstation
• Use of manual dexterity
• Some weekend, evening and holiday work
• Possible interstate/intrastate travel

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important   for applicants who are NOT current university employees or contingent workers:  You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.