Healthcare Contracts Specialist

Job Posting Title

Healthcare Contracts Specialist ----

Hiring Department

Dell Medical School ----

Position Open To

All Applicants ----

Weekly Scheduled Hours

40 ----

FLSA Status

Non-Exempt from FLSA ----

Earliest Start Date

Immediately ----

Position Duration

Expected to Continue ----

Location

AUSTIN, TX ----

Job Details

General Notes

Dell Medical School is seeking a Healthcare Contract Specialist.

Purpose

Supports Dell Medical School stakeholders throughout the contract lifecycle. Working independently under general supervision, the position reviews, drafts, revises, and negotiates standard and moderately complex agreements within established University and Dell Medical School standards; coordinates review of complex, non-standard, or legally interpretive matters with the Dell Medical School Healthcare Contracts Manager; maintains contract records and reporting; and provides guidance to departmental personnel. The role applies practical contracting knowledge, exercises judgment within defined parameters, and contributes to team objectives through accurate, timely, and customer-focused contract support.

Responsibilities

Contract Intake, Drafting, Review, and Negotiation

• Supports intake and processing for a variety of agreements, including business associate agreements, revenue-generating agreements, software purchase agreements, equipment agreements, services agreements, clinical affiliation and rotation agreements, physician and professional services agreements, and agreements involving protected health information consistent with HIPAA.
• Reviews, drafts, revises, and negotiates standard and moderately complex service agreements, statements of work, non-disclosure agreements, data use agreements, amendments, and related documents in accordance with established University and Dell Medical School contracting standards and policies.
• Reviews agreements for conformity with the Rules and Regulations of the Board of Regents, UT System and UT Austin policy, and applicable State of Texas and federal requirements.
• Identifies deviations from approved positions, ensures required modifications are incorporated, and coordinates review of complex or non-standard agreements with the Dell Medical School Healthcare Contracts Manager.
• Identifies business and operational implications of proposed terms and escalates questions requiring legal interpretation.

Contract Administration and Lifecycle Management

• Coordinates contract routing for review, approval, and signature; distributes executed agreements; and confirms required records are complete and accessible.
• Maintains accurate contract data in the contract management system and organized filing systems for agreements and related documentation.
• Tracks contract status, key dates, deadlines, renewals, expirations, and terminations; provides advance notice to responsible departments and facilitates timely follow-up.
• Prepares routine and ad hoc reports on contract activity, status, and upcoming deadlines.
• Supports audits and compliance reviews by retrieving, validating, and organizing contract records and related documentation.

Stakeholder and Vendor Communication

• Corresponds with vendors and Dell Medical School personnel regarding contract requirements, status, approvals, terms, and next steps.
• Communicates the University's standard positions and required provisions and facilitates resolution of routine contract issues.
• Provides clear, timely information regarding submitted agreements, required documentation and approvals, and final negotiated terms.
• Builds effective working relationships with internal partners, including legal, supply chain, finance, compliance, and clinical departments, to support efficient contract processing.
• Escalates delays, disputed terms, or other issues to the appropriate contracts or legal personnel.

Training, Guidance, and Process Improvement

• Provides training and written guidance to Dell Medical School personnel on University, UT System, Board of Regents, and State of Texas contracting and procurement processes and procedures.
• Serves as a resource to departmental and team members on contracting practices, intake requirements, documentation standards, and use of contract management tools.
• Develops and revises procedures, templates, and guidance documents related to the Dell Medical School contracts process.
• Participates in process improvement initiatives to strengthen contract workflow efficiency, recordkeeping, reporting, and customer service.

Compliance, Confidentiality, and Other Responsibilities

• Maintains confidentiality and protects sensitive contract, business, and health information.
• Consistently adheres to contract and document tracking requirements, internal controls, and reporting structures.
• Maintains required knowledge through mandatory and continuing education and supports department goals.
• Performs other related functions as assigned.

MARGINAL OR PERIODIC FUNCTIONS

• Assists with contract audits and special projects by compiling documentation and responding to information requests.
• Supports updates to contract templates, procedures, training materials, and guidance documents.
• Provides backup support to contracts team members during absences or peak workload periods.
• Coordinates logistics and materials for contract-related training sessions as needed.

Other duties as identified by department

KNOWLEDGE/SKILLS/ABILITIES

Contract Knowledge and Regulatory Compliance

• Practical knowledge of contract lifecycle processes and standard contracting principles.
• Ability to review, draft, revise, and negotiate standard and moderately complex agreements within established standards and approved positions.
• Ability to interpret and apply relevant policies and requirements and recognize when issues require escalation.
• Ability to maintain confidentiality and exercise sound judgment within defined parameters.

Analysis, Problem-Solving, and Attention to Detail

• Ability to identify contract issues, evaluate information, and recommend solutions for routine and moderately complex matters. High attention to detail and the ability to maintain complete, accurate contract records, tracking data, calendars, and reports.
• Ability to review documents for consistency, completeness, and conformity with established requirements.

Organization and Workload Management

• Strong organizational and prioritization skills, with the ability to manage multiple requests, competing priorities, and deadlines without compromising accuracy.
• Ability to coordinate contract routing, approvals, follow-up, renewals, expirations, and related workflows efficiently.
• Ability to work independently under general supervision and seek guidance on complex or unfamiliar matters.

Communication and Customer Service

• Excellent written, verbal, interpersonal, and customer service skills, including the ability to communicate clearly with internal stakeholders and external vendors.
• Ability to explain contract processes, requirements, status, and standard positions clearly and succinctly to audiences with varying levels of contracting knowledge.
• Ability to handle pressure and difficult situations while maintaining a professional, responsive, and service-oriented approach.

Collaboration, Technology, and Professional Effectiveness

• Ability to work effectively as both a self-starter and a collaborative team member across legal, supply chain, finance, compliance, clinical, and administrative functions.
• Proficiency with Microsoft Office products and the ability to use contract management, electronic signature, document editing, and enterprise systems.
• Integrity, professionalism, adaptability, follow-through, and a strong commitment to continuous improvement and excellent customer service.

REQUIRED QUALIFICATIONS