Director, Finance Service Delivery Unit, Clinical Departments

Department

BSD AFA - Accounting

About the Department

The University of Chicago biomedical enterprise houses three entities: the Biological Sciences Division (BSD), the University of Chicago Medicine (UCM), and the Pritzker School of Medicine. Collectively called UCM, we are one of the nation's leading academic medical institutions and have been at the forefront of discovery, education, and clinical care since 1927. Located 20 minutes south of downtown Chicago, our Hyde Park main campus provides a single environment for learning, world-renowned basic science and clinical research, and outstanding clinical care.

The BSD is the largest academic unit within the University. The BSD is comprised of faculty from ten basic science departments, 13 clinical departments, and several Centers and Institutes. The approximately 1,300 faculty and 3,000 staff members working in the BSD collaborate across the organization to achieve our Mission, Vision, and Values (MVV):

MISSION: As part of the University of Chicago, we pursue globally impactful solutions to seemingly unsolvable challenges. Through our rigorous research, innovative education, and comprehensive care and healing, we collaborate on life-changing advancements that create meaningful results for our community and the world, including a greater, more equitable future for all.

VISION: Together, we elevate the human experience with knowledge and health care.

VALUES

• Commit to Excellence: We contribute our exceptional talents to all we do and empower the same spirit of excellence in others.
• Embrace Curiosity: We stay open to new ideas, champion diverse perspectives, and drive a culture of thoughtful risk-taking to deliver transformative innovation.
• Embody Equity: We identify systemic issues and then foster change to drive a more equitable environment inclusive of diverse people, ideas, and fields of science.
• Grow Together: We meaningfully collaborate with one another to create something bigger than we could ever achieve alone.
• Make a Difference: We lead with heart and compassion in all our interactions. We create positive change in our areas of influence, whether expanding scientific inquiry, developing the next generation of leaders, or healing our community.
• Take Ownership: We accomplish what we say we will and hold ourselves and one another accountable for our actions.

The MVV serves as our True North, charting our strategic plan for the next ten years and beyond. It is an exciting time to be a part of the University of Chicago and the BSD. Our team is helping to shape the future for our learners, staff, faculty, patients, and community.

Job Summary

Serves as a senior level resource for operational units on financial, budget, clinical strategy, physician productivity and Faculty Compensation Plan issues. Collaborates with Executive Administrator, Senior Director, Finance Service Delivery and departmental leadership team to develop and implement strategic initiatives for the Department. Under the supervision of the Senior Director, the Director will interact directly with department chair, section chief, or faculty as needed to complete initiatives. Has full accountability for managing projects that may span multiple functional areas (operations, clinical, research, and education). Prepares and advises others on operating budget for department. Provides independent project management and analytical support for special projects. Consolidates Section budgets into departmental operating and capital budget submissions and surfaces/addresses issues for Executive Leadership. Works with department leaders in analyzing proposals and developing proforma business plans. Regularly monitors operating budget reports and accounting records to determine if professional fee revenue and expenses materialize according to plan. Responsible for monitoring and approving expense reimbursements. Identify and reports on causes of variances between the approved budget and actual performance and recommends remediation measures. Ensure accuracy and compliance with financial results by identifying and processing journal entries and payroll transfers, when necessary. Provides ongoing assessment of efficiency and effectiveness of programs and procedures to ensure conformance with budgetary provisions. May mentor and/or supervise positions in the Service Delivery Unit.

Responsibilities

• Develops systems/procedures that are shared with departments to ensure integrity and internal financial controls of annual operating budget and annual gift/endowment use.
• Reviews financial and clinical information; prepares daily, monthly, and ad-hoc reports including dashboards; provides analysis of financial statements, identifies variances from previous periods/budget; ensures policies/procedures to govern financial decision-making are followed to ensure achievement of objectives.
• Responsible for financial management of IADFs, and the associated report out and monitoring of faculty start-ups. Uses this information to manage risk related to spending and identifies financial contingencies as it relates to long range financial planning.
• Evaluates aspects of revenue generation including professional fees, charge capture and billing, regulatory compliance and offsite practice activities to ensure performance is to plan.
• Manages external billing agreements, including but not limited to proforma development, monthly invoicing, monitoring overall financial health of agreement, and identifying financial risks or concerns to the Senior Director.
• Manages and assists with tasks related to monthly close, including but not limited to journal entry, accrual preparation, and completing variance analyses.
• Develops and integrates long/short-range strategies into daily operational and financial planning/reporting to ensure resources for strategic programs are available.
• Performs analysis and interpretation of financial data, may mentor others on interpreting financial data.
• Creates proforma business plans and serves as chief information source for external benchmarking and market assessments to facilitate physician recruitment. Works closely with Senior Director of Finance to ensure business plans are coordinated relative to mission, physician deployment, capital equipment, space, revenue and expense.
• In collaboration with the Senior Director, leads the annual budgeting process and has primary responsibility for assigned areas.
• Serves as experienced liaison with departmental stakeholders to collect and stress test volume assumptions to build revenue budgets, including but not limited to Gifts, Grants and Clinical Revenue. Provides reasonableness/analytical assessment of data inputs with department.
• Utilizes various systems and inputs to build accurate expense budgets including salary and non-wage expense.
• Provides support in developing budget roll up and narrative, as well as identifying financial risks throughout budget process to Senior Director and Department leadership.
• Designs and manages physician compensation programs and tracks financial, wRVU, payor mix, case volume, research, academic and teaching targets for section leadership, existing faculty and new physician recruits.
• Reports on productivity measures and monitors progress, identifies opportunities to streamline financial operations through best practices; monitors productivity, charge capture, revenue and expenses vs benchmarks to identify opportunities for expense reduction or productivity improvement.
• Develops and performs financial and clinical data analysis using internal data (eSimon, Epic, Oracle, and other sources) and published benchmarking (MGMA, AAMC, CPSC, etc.) to develop strategies and reporting to improve physician and departmental performance.