Senior Student Program Coordinator, Department of Design

Job Posting Title

Senior Student Program Coordinator, Department of Design ----

Hiring Department

Department of Design ----

Position Open To

All Applicants ----

Weekly Scheduled Hours

40 ----

FLSA Status

Exempt from FLSA ----

Earliest Start Date

Immediately ----

Position Duration

Expected to Continue ----

Location

UT MAIN CAMPUS ----

Job Details

General Notes

The Department of Design is seeking a highly organized and collaborative Senior Academic Program Coordinator to support its undergraduate and graduate academic programs. This position plays a key role in curriculum administration, graduate program operations, student support, and coordination with faculty and university partners.

Benefits package

·       100% employer-paid basic medical coverage

·       Retirement contributions

·       Paid vacation and sick time

·       Paid holidays

·       Other services and perks .

This job description may not contain all assigned duties, responsibilities, or aspects of the job described. Even if you don't qualify or have specific experience in every facet of this role, we encourage you to apply.

Purpose

This position provides comprehensive administrative coordination for undergraduate and graduate academic programs, with a strong emphasis on curriculum management, program operations, and student support. Working closely with the Department Chair, Associate Chair, Program Heads, and faculty committees, the role ensures the smooth execution of departmental processes, including curriculum development, catalog maintenance, committee coordination, and assessment activities that support accreditation and institutional reporting. The position serves as a central liaison between faculty and campus partners to ensure academic materials, approvals, and records are accurate, compliant, and submitted on schedule.

In addition, the role oversees graduate program operations, including admissions, recruitment, enrollment tracking, and student progression. It serves as the primary administrative point of contact for prospective and current graduate students, providing guidance on policies, procedures, and academic milestones. The position also manages departmental scholarships, fellowships, and graduate funding, maintains financial and data records, and prepares reports and dashboards to support data-informed decision-making.

Through a combination of operational expertise, communication, and compliance oversight, this role plays a critical part in supporting student success and the effective administration of academic programs.

Responsibilities

Student Program Coordination

• Administrative Program Support : Partner with the Department Chair and the Associate Chair to execute departmental processes and initiatives for undergraduate and graduate programs. Provide day-to-day administrative support to Program Heads to ensure effective program operations. Coordinate the administrative work of Curriculum Committees and the Graduate Studies Committee (GSC), including scheduling, agenda preparation, documentation, and tracking of approved actions.
• Curriculum Coordination and Assessment : Manage curriculum administration, including course inventory maintenance, catalog updates and required submissions. Serve as the primary liaison between faculty and campus offices to ensure curriculum materials are complete, accurate, and submitted on schedule. Work collaboratively with the Department Chair’s proxy to organize assessments and maintain official records of curriculum actions that support assessment, accreditation, and reporting.

Graduate Program Coordination

• Admissions and Enrollment Operations : Administer graduate admissions processes for department of Design programs, including application workflow coordination and admissions committee support. Plan and manage recruitment related communications, including departmental events for prospective students. Manage applicant records and admissions communications throughout the recruitment and decision cycle. Monitor enrollment status and student academic milestones to support program student progression and on-time graduation. Manage the use, distribution, and allocation of scholarships and graduate funds.
• Student Support and Program Communication : Serve as the primary administrative contact for current and prospective graduate students regarding program requirements, policies, and academic procedures. Coordinate routine program communications, including admissions updates, milestone reminders, and academic notifications. Provide procedural guidance related to enrollment, degree progress, and applicable university policies.
• Scholarship and Funding Administration : Administer departmental scholarships, fellowships, and professional development funds in accordance with university policies. Coordinate application, award notification, allocation and fund tracking processes. Maintain accurate financial records and collaborate with the Business Affairs team to support compliance, reconciliation, and reporting requirements.
• Data and Compliance : Analyze admissions, enrollment, curriculum, and program activity data to support planning and decision-making. Prepare summary reports and dashboards for department leadership. Ensure departmental processes align with Graduate School, university, and Department of Design academic and administrative policies

Required Qualifications

• Bachelor's degree.
• Minimum of five years of experience in academic administration, marketing, or event coordination.
• Experience with Microsoft Office Suite (especially Outlook and Excel), Adobe Creative Cloud.
• Strong organizational, communication, and project management skills.
• Demonstrated ability to manage complex, detail-oriented tasks with high levels of accuracy.

Relevant education, academic, or work experience may be substituted as appropriate.

Preferred Qualifications

• Master's degree in arts-related or relevant field.
• Experience working with graduate students in an administrative or advising capacity at a university or academic institution.
• Experience with international student matters.
• Direct work experience with UT systems, particularly but not limited to: UT Mainframe applications (such as NRRECS, NRTTVR and GSADM), FaSET, Course Instructor Surveys (CIS), Course Inventory Management, final exam reporting, grade reporting, course flags, registration system, and DocuSign.

Salary Range

$59,500 fixed-rate

Working Conditions

• Work is performed in a standard office environment and remote as necessary.
• Repetitive use of keyboard at workstation.
• Work outside normal business hours, including evenings and weekends, is required on a periodic basis.

Work Shift

Standard M-F, 8am – 5pm

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important   for applicants who are NOT current university employees or contingent workers:  You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.