Business Office Administrative Associate, Butler School of Music

Job Posting Title

Business Office Administrative Associate, Butler School of Music ----

Hiring Department

Sarah and Ernest Butler School of Music ----

Position Open To

All Applicants ----

Weekly Scheduled Hours

40 ----

FLSA Status

Non-Exempt from FLSA ----

Earliest Start Date

Immediately ----

Position Duration

Expected to Continue ----

Location

UT MAIN CAMPUS ----

Job Details

General Notes

The College of Fine Arts is the college of creativity at The University of Texas at Austin—a home for artists, performers, designers, scholars, educators, makers and creatives ready to change the world.

Benefits package

• 100% employer-paid basic medical coverage
• Retirement contributions
• Paid vacation and sick time
• Paid holidays
• Other services and perks .

This job description may not contain all assigned duties, responsibilities, or aspects of the job described. Even if you don't qualify or have specific experience in every facet of this role, we encourage you to apply.

Purpose

Provides high-level administrative and customer support to staff, faculty and vendors in the Butler School of Music. Responsible for various administrative duties including accounts payable, travel, procurement, vendor set-up and record-keeping.

Responsibilities

• Accounts Payable: Process vendor invoices, entertainment reimbursements, and commercial card and travel card statement payments, including collection of supporting receipts.
• Travel: Process travel authorizations and travel reimbursements for faculty, students, and staff including cash advance requests and reconciliation.
• Procurement: Create purchase orders, contracts, and UT Market carts. Process commercial card and travel card charges.
• Vendor Identification: Create an update vendor profiles (GGV), process Payee Information Forms (PIFs), update payment methods, and prepare payment documentation.
• Business Processing and Record Keeping: Verify accuracy of account numbers and *Define codes. Coordinate with the Office of Accounting and BSOM faculty by providing consistent, timely and reliable communication. Maintain filing systems, spreadsheets, and financial records.
• Other administrative duties as assigned.

Required Qualifications

• Bachelor’s Degree
• One year experience working in an administrative office
• Demonstrated knowledge of Microsoft Office Suite tools (in particular, Excel)
• Required Competencies:
• Initiative
• Effective Communication
• Teamwork
• Accuracy and Attention to Detail
• Manage Multiple Priorities
• Service Excellence
• Growth and Development Mindset
• Problem Solving

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Previous experience working in a higher education administrative office.
• Previous experience with University of Texas business applications (e.g., DEFINE).

Salary Range

$47,000+ depending on qualifications

Working Conditions

• 5 days in-person for at least first 45-days followed by 4 days in office minimum as per supervisor approval.
• Working Conditions.
• Prolonged screen time.
• Repetitive use of a keyboard at a workstation.
• Use of manual dexterity.

Work Shift

M-F, 8am – 5pm

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important   for applicants who are NOT current university employees or contingent workers:  You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:  As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left-hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. ----

Retirement Plan Eligibility

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. ----

Background Checks

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer

The University of Texas at Austin, as an equal opportunity/affirmative action employer , complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance