Project Manager & Executive Assistant Mon to Fri 38 hours Balcatta Support Centre

Company Description

Sodexo is a people business, employing over 400,000 people worldwide and thousands in Australia. Our hospitality all-rounders play a key role in keeping our sites functioning and well-maintained for village residents' safety, comfort, and well-being. Working with Sodexo is more than a job; it’s a chance to be part of something greater because we believe our everyday actions have a big impact.

Job Description

Executive Assistant / Project Manager

This is a unique opportunity for an experienced Executive Assistant / Project Manager who enjoys combining high-level executive support with the ownership and delivery of key business projects.

Supporting the Director Operations, E&R National and broader leadership team, you’ll play an important role in keeping day-to-day priorities moving while also coordinating and delivering projects across the business.

You’ll work with a high level of autonomy, build strong relationships with senior leaders and help bring structure, momentum and follow-through to a busy operational environment.

What you’ll be doing

Executive Support

• Provide high-level support to the Director Operations and leadership team
• Coordinate meetings, diaries, travel and accommodation
• Prepare reports, presentations, communications and executive updates
• Manage meeting agendas, minutes and actions, ensuring commitments are followed through
• Coordinate invoices, expenses and general administration
• Support leadership workshops, conferences and key business activities
• Manage confidential and sensitive information appropriately

Project Management

• Coordinate and deliver multiple projects and business initiatives from planning through to completion
• Develop project plans, timelines, milestones and reporting
• Keep stakeholders accountable for actions, deadlines and deliverables
• Monitor project risks, issues, dependencies and priorities
• Work across operational and support teams to keep projects moving
• Prepare project updates and recommendations for senior leadership
• Support change and the implementation of new processes or ways of working
• Help ensure projects are delivered within agreed scope and timeframes

Qualifications

What we’re looking for

We’re looking for someone who is organised, proactive and confident working with senior stakeholders , but equally comfortable rolling up their sleeves and driving projects forward.

You’ll ideally bring

• 5+ years’ experience across executive support, project coordination or project management
• Experience supporting senior leaders in a fast-paced environment
• Demonstrated ability to manage projects or business initiatives across multiple teams
• Strong stakeholder management and communication skills
• Excellent organisation and attention to detail
• Confidence managing competing priorities and working autonomously
• Strong Microsoft Office skills, with SharePoint, Visio and Adobe experience advantageous
• A Diploma in Business Administration or related qualification is desirable, but not essential

Additional Information

• Competitive pay and job security in an essential services industry
• Access to 100+ retail discounts and multiple salary packaging options
• Great teamwork and a solid group of people around you!
• Opportunities for training and career progression within Sodexo