Associate Facilities Coordinator

Shield AI is a venture-backed defense-tech company with the mission of protecting service members and civilians with intelligent systems. Its products include Hivemind autonomy software, V-BAT and X-BAT aircraft, and Aechelon simulation and synthetic reality technologies. With offices and facilities across the U.S., Europe, the Middle East, and Asia-Pacific, Shield AI’s technology actively supports operations worldwide. For more information, visit www.shield.ai. Follow Shield AI on LinkedIn, X, Instagram, and YouTube.

The Front Desk Coordinator serves as the first point of contact for visitors,  clients, and employees, creating a professional and welcoming experience. This  role is responsible for managing front desk operations, coordinating office  activities, and supporting day-to-day administrative and facility needs. Please  note this role is within a SCIF.

Work Environment

This role is Monday to Friday from 8am-5pm, based on-site in Arlington, VA and  requires consistent presence during posted hours.

Key Responsibilities

Greet and assist visitors, ensuring a positive and professional first impression

Manage emails and general inquiries, routing as appropriate

Coordinate visitor access, badging, and check-in processes

Maintain office organization, cleanliness, and readiness at all times

Schedule meetings and manage conference room bookings

Support office operations including mail distribution, deliveries, and supply inventory

Coordinate with vendors and service providers as needed

Partner with Facilities, IT, and Security teams to support workplace needs

Maintain accurate records and handle sensitive information with discretion

Full-time regular employee offer package

Pay within range listed + Bonus + Benefits + Equity

Temporary employee offer package

Pay within range listed above + temporary benefits package (applicable after 60 days of employment)

Salary compensation is influenced by a wide array of factors including but not limited to skill set, level of experience, licenses and certifications, and specific work location. All offers are contingent on a cleared background and possible reference check. Military fellows and part-time employees are not eligible for benefits. Please speak to your talent acquisition representative for more information.

###

Shield AI is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, marital status, disability, gender identity or Veteran status. If you have a disability or special need that requires accommodation, please let us know.